Administrative Assistant Application Form

Administrative Assistant Application

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Thank you for your interest in joining our team!

We appreciate your time and effort in applying for a position with our organization.

To ensure we have all the necessary information to consider your application, please complete the following recruitment form with accurate and up-to-date details.

The form will cover essential areas such as personal information, educational background, work experience, and any additional skills or certifications you possess.

Your responses will enable us to evaluate your qualifications effectively and determine your suitability for the role.

We value diversity and inclusion and encourage applicants from all backgrounds to apply.

Your privacy is important to us, and all information provided will be treated with strict confidentiality.

Thank you for your cooperation, and we look forward to reviewing your application.

Your Personal Information

Your Name and Surname*

First Last

Your Email Address.*

Enter Email Confirm Email

Address.*

Street Address Address Line 2 City Province Country

Your Phone.*

Please enter a number where we can reach you directly.

LinkedIn Url.

Best Time To Call You.*

When is the best time for us to reach you via telephone?

Professional Background

Position You're Applying For.*

Administrative Assistant

Years of experience in a similar position relevant to the position you apply.

None

1 - 2 years

3 - 5 years

> 5 years

Your Highest Qualifications.*

Matric

Certificate

Diploma

Grade

Hons

Other

List your qualifications.*

Have you done a formal internship or atricles?*

Yes

If you have done a formal internship or article, with which firm?

Administrative Specific Experience

Please rate your experience and confidence on the following technical engagement types:

5: Very experienced, can execute autonomously or lead a team to do so.

4: Good experience, can execute autonomously with some directional input.

3: Some experience, can execute with some managerial oversight and guidance.

2: Some exposure, but have not executed from start to finish. Would require training or input to execute.

1: Limited or no practical experience on the matter, not confident on the subject matter.

Provide administrative assistance to Directors and Client Managers and staff.*

Making appointments*

Organize orientation and training of new staff members*

Organise travel arrangements*

Prepare, issue, and distributed invoices to clients.*

Ordering of stationary, office works and replenish kitchen items.*

Managing the post box, other client documents and the courier*

Manage open spaces including boardrooms, kitchen lounges.*

Assist with the management of the fleet of vehicles.*

Management of petty cash day-to-day*

Management of the telephone line and the diversion of incoming calls*

Coordination of office functions and events*

Maintain records and databases.*

Assist with document preparation and reporting*

Assist in the Continuous improvement, development and implementation of processes, procedures, checklists and quality standards.*

Assist with and ensure that practice standards, workflows, policies and procedures are implemented and adhered to.*

Assist with the administration of jobs on the practice management software (WIP, staff allocations, cost allocations, closing of jobs, creation of jobs, planning elements, etc)*

Administation Specific Knowledge

Please rate your experience and confidence on the following technical knowledge:

5: Very knowledgeable, can execute autonomously or teach others on the subject matter.

4: Good knowledge, can execute autonomously with some directional input.

3: Some knowledge, can execute with some managerial oversight and guidance.

2: Some knowledge, but have not executed from start to finish. Would require training or input to execute.

1: Limited or no practical knowledge on the matter, not confident on the subject matter.

Knowledge of administration procedures*

Knowledge of clerical, administrative and human resource management practices and procedures*

Understanding of office and administrative management*

Understanding of professional service firm concepts and principles*

Data management principles in general*

Office management principles in general*

Administration principles in general*

Software

Please rate your experience and confidence on the following software:

5: Very knowledgeable, can execute autonomously or teach others on the software.

4: Good knowledge, can execute autonomously with some directional input.

3: Some knowledge, can execute with some managerial oversight and guidance.

2: Some knowledge, but have not executed from start to finish. Would require training or input to execute.

1: Limited or no practical knowledge on the software, not confident on the software.

Microsoft Word.*

Microsoft Excel.*

Microsoft Outlook.*

Xero Accounting Software.*

Xero Practice Management Software*

SARS E-filing.*

Other cloud storage applications (OneDrive, GoogleDrive, Dropbox).*

Describe other software you are experienced in.

Client engagement and management

5: Very experienced, can execute autonomously or teach others on client engagement and management.

4: Good experience, can execute autonomously with some directional input.

3: Some experience, can execute with some managerial oversight and guidance.

2: Some experience, but have not executed from start to finish. Would require training or input to execute.

1: Limited or no practical experience, not confident.

Request information from clients.*

Respond to client enquiries.*

Communicate with clients regarding administrative matters.*

Able to relay client information across internal business units.*

Supervisory experience

We recognize that supervisory experience is not a mandatory requirement for the Administrative Assistant position. However, we are interested in understanding the level of exposure you have gained in the field. To help us evaluate your experience, please answer the following questions.

5: Very experienced, can execute autonomously or teach others on supervisory duties.

4: Good experience, can execute autonomously with some directional input.

3: Some experience, can execute with some managerial oversight and guidance.

2: Some experience, but have not executed from start to finish. Would require training or input to execute.

1: Limited or no practical experience, not confident.

Provide on the job training to junior staff members.*

Provide work direction to junior staff members.*

Assist junior staff members in problem solving activities.*

Oversee daily operations of an administrative team.*

Assist management with the supervision of the staff, including hiring, scheduling and assigning work, reviewing performance, and recommends salary increases, promotions, transfers, demotions, or terminations.*

Remuneration

What is your current annual cost to company?*

Only enter numbers without currency symbols or punctuations. Example: 15000

What is your prospective annual cost to company to move for?*

Only enter numbers without currency symbols or punctuations. Example: 15000

If you entered a higher prospective salary then what you currently earn, explain why.

Current and Previous Employment

Please note we will not contact you current or previous employers without your consent

What is your notice period with your employer?

Other

Please specify if it is calendar month of weeks.

Indicate your earliest possible starting date.*

MM slash DD slash YYYY

Your Current and Previous Employers*

Please list a maximum of three employment periods which include your current employer. To add more lines, please click the + sign

Employer

Dates (example 2010-2015)

Position

Reason for leaving

More About You

Please let us know why you are interested in joining Indevaldi.*

Upload your resume, proof of qualifications, copy of ID and other documents you deem neccessry for the application.*

Upload your resume in .pdf, .doc , .docx or .jpg format

Drop files here or

Accepted file types: pdf, doc, docx, jpg, Max. file size: 25 MB.

Visual Response

PLEASE NOTE - CANDIDATES WHO COMPLETE THIS SECTION WILL GET PREFERENCE IN THE RECRUITMENT PROCESS.

Introduction

To gain a understanding of your personality and character, we kindly request that you provide a Loom video response. We value the insights and unique perspective that a video can offer in showcasing who you are.

How to create a Loom video

Loom is a free application which you can use to record videos.

To get started with loom, follow this link https://www.loom.com/signup. Alternatively Loom can be accessed via your app store.
Once you created a profile using your email address, follow the prompts and create your workspace
Click on the button that says "New Video" / "Record a Loom".
A popup will appear on the right of your screen with settings to records the video. Ensure the video setting is set to Video Only.
Please click on the "Start Recording" button.
Once you are done recording, click on the Stop Recording bottom of your screen and you will automatically be redirected to the video you just recorded.
On the top right hand side of your screen is a Link Icon that says "Copy link", click on it to copy the link to your recording.
Once you've copied the link, paste it in the section below.

Answer some of these questions, It's really up to you.

Tell us 3 things you do for fun.
Use one or two sentences and tell us how your friends would describe you.
Use one or two sentences and tell us how your colleagues would describe you.
Tell us about your strengths.
Tell us about your areas of development and what are you doing about it.
What book are your currently reading and why.

Please insert the link to your loom video (Max 5 minutes).

Terms and Conditions*

By submitting this application I hereby give my consent to share the above personal information with Indevaldi.

I agree to the terms and conditions.