Position Purpose

The Company Secretarial Administrator plays a crucial role in supporting our clients by providing comprehensive corporate secretarial, governance, and legal statutory services. You will contribute to the efficient and effective delivery of these services, ensuring compliance with relevant regulations and facilitating smooth operations for our clients.

Position Summary

Your primary responsibility is to provide comprehensive support in secretarial, governance, and legal statutory functions for our clients. This includes ensuring compliance with relevant regulations, managing corporate documentation, maintaining accurate records, and assisting in board and shareholder meetings.

Position Duties and Responsibilities

A description of the duties and responsibilities assigned to the position; also referred to as the essential functions:

• Maintain client’s company and trust statutory records.
• Client annual return submissions to CIPC.
• Process company changes at CIPC, including registrations and deregistration’s.
• Process trust changes at DOJ, including registrations and deregistration’s.
• Basic SARS administration, including registrations and deregistration’s.
• Basic UIF and WCA administration, including registrations and deregistration’s.
• Liaise with CIPC, UIF, WCA, DOJ and SARS with regards to related registrations and submission of documentation
• Perform administrative duties and inhouse administrative functions in the CoSec Unit as required from the time to time.

Detailed tasks for the duties and responsibilities will be made available during the recruitment process

Position Supervisory Responsibilities

Type and scope of supervisory responsibility that is expected from this position:

• Provide direction to team
• Trains, provides work direction, and problem-solving assistance for the Secretarial team. 
• Overseeing the daily operations of Secretarial Team.
• Assist Management with the supervision of the secretarial staff, including hiring, scheduling and assigning work, reviewing performance, and recommends salary increases, promotions, transfers, demotions, or terminations. 

­General information 

Position level:

• Level 3 (Senior)

Type:

• Permanent

Membership and Accreditations:

• Chartered Governance Institute of South Africa preferably

Qualifications:

• Matric 
• A relevant 3 Year Company Secretary Diploma, or similar qualification from a recognised tertiary institution will be advantageous;

Experience:

• Have gained at least 5 years’ relevant experience in a statutory company secretarial environment within an audit / accounting environment
• Legal and financial experience / background an advantage.

Software:

• Office product suite.
• Secretarial Software – Cloudsec.
• Practice Management Software.
• SARS systems.
• DOJ Systems
• COIDA and UIF Systems

Skills and Attributes:

These skills and/or abilities is required to be successful in this position:

• Commercial acumen
• Ability to perform basic calculations mentally to quickly check the accuracy of data.
• Produce work with a high level of accuracy
• High attention to detail
• Above average administrative skills and organisational abilities;
• Ability to always maintain discretion and privacy when dealing with sensitive information.
• Ability to meet deadlines
• Ability to perform under pressure
• Ability to perform in a complex and fast-changing environment
• Ability to work independently and think proactively;
• Excellent data entry skills
• Professionalism in appearance, communication and behaviour
• Ability to communicate professionally
• Ability to prioritise
• Ability to plan and organise own program
• Strong ability to work affably with others;
• Intermediate computer skills
• Proficient in Afrikaans and English (Read, Write and Speak)
• Problem solving skills
• Data processing and manipulation skills
• Technology savvy
• Willing to take initiative to deliver results and grow as an individual
• Ability to work with and understand entrepreneurs.

Working Conditions

The following working conditions applies:

• This position is office based in order to provide the best learning environment.
• Travel might sometimes be required.
• Learning is an essential part of this position. It is expected from the employee to embrace continuous professional development in own time.

Remuneration:

Market related remuneration.

Indevaldi is part of a versatile group scheme that offers comprehensive coverage for life insurance, funeral expenses, severe illness, disability, and more. In addition, Indevaldi provides various internal benefits to further enhance the well-being of its members.